Deadline: 12 April 2026
Salary: £27,485 to £30,162 a year
Job summary
Hello – I’m Calum, Divisional Director of Operations for Medicine, and I’m delighted you’re considering joining our team. You’ll also be working closely with Fenella, our Divisional Director for Medicine, and Jo, our Divisional Director of Nursing for Medicine. Together, we’re looking for a PA who brings warmth, brilliant organisation and a reassuring sense of calm to our busy days.
Are you the sort of person who gets a small thrill from a perfectly colour-coded diary? Do you secretly enjoy solving problems people didn’t even know they had yet? Are you brilliantly organised, great with people, and the kind of person who quietly keeps everything (and everyone!) on track?
If so – welcome. You may be our new PA.
We’re after someone friendly, proactive and quietly heroic – a Personal Assistant who helps people do their best work and occasionally saves the day with nothing more than a well-timed email.You’ll be joining a team that genuinely cares about one another, works with purpose and compassion, and values someone who brings both heart and efficiency to the role.
Main duties of the job
You’ll sit right at the heart of our division, keeping everything running smoothly, even when the days are busy (and sometimes beautifully chaotic). You’ll be the person who notices what needs doing before anyone else asks… and who brings a calm, positive presence.
Executive and administrative support:Providing a confidential PA service to senior leaders, preparing high-quality correspondence, briefings and reports, and independently drafting documents to progress actions.
Diary, email and information management:Managing complex diaries, prioritising and rearranging schedules, monitoring inboxes, triaging urgent issues and using an effective bring-forward system to keep leaders prepared.
Communication and coordination:Acting as a key point of contact, communicating confidently with senior clinicians, managers, partner organisations, patients and families, and handling sensitive information with professionalism. Ensuring clear information flow across teams.
Meetings and project support:Organising meetings and travel, preparing agendas and papers, taking accurate minutes and following up actions. Supporting project work and tracking progress.
Systems and office management:Maintaining efficient filing and tracking systems, monitoring compliance and leave, and suggesting improvements to administrative processes.
Physical skills, mental and emotional effort
- Remain impartial and non-judgemental in sensitive or high-pressure situations, and manage frequent interruptions while concentrating on complex tasks requiring immediate action
Specific skills
- Organisation, planning and prioritisation: Proven ability to manage complex diaries/workloads, plan activities months ahead, manage projects to deadline, and perform effectively under pressure while balancing the needs of team
- Communication and relationship-building: Excellent written and verbal communication (including drafting letters), strong presentation and interpersonal skills, able to liaise across different teams
- Teamworking, flexibility and proactive approach: A strong team player who is adaptable to changing demands, anticipates needs, and takes initiative to resolve issues and keep work moving
Knowledge and experience
Essential
- High-level secretarial experience with excellent IT and keyboard skills, including advanced proficiency in Outlook, Word, Excel, PowerPoint, MS Teams and internet use, plus the ability to produce accurate work at speed
- Exceptional organisational, communication and interpersonal skills, including managing sensitive and complex information with tact, handling callers professionally, presenting data clearly, and coordinating and briefing multiple senior managers independently
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
