Application Deadline: 17 December 2025
Band: Band 3
Salary: £25,313 to £26,999 a year per annum pro rata
Contract: Permanent
Job summary
The post holder will provide comprehensive administrative support to the Cwm Taff North Community Learning Disabilities Team. This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties.
This includes; providing administrative support, arranging meetings, coordinating information, preparation of agendas, minute taking, data entry, generation of daily work list for administration staff and regular routine audits. The post holder will;
- Communicate and liaise with staff and members of partner organisations,
- Adopt a flexible approach when the needs of the service require.
- Provide support to business and project processes.
- Produce work to deadlines whilst ensuring compliance with health board policies
- Provide support to staff within the team/office
- Provision of records and extracts (manual and electronic) for completion of audits
- Provide a diary management service with the ability to resolve conflicting diary appointments and schedules
- Make judgements involving straightforward job-related facts or situations, such as choosing and booking appropriate venues/rooms based on requirements and in line with agreed policies and procedures, resolving conflicting diary appointments and schedules
Main duties of the job
Required to prioritise their work and to work on their own initiative,Carry out other administrative tasks that fall within the competencies of the post holder in order to provide cover.Follow policies and procedures in own role which are determined by systems within the team and Health Board’s corporate systems. Contribute and assist with the development of new systems and processes as part of the development of quality standards within the team.Guided by standard procedures, good practice and understands the standards and results that are to be achievedManage internal and external post, including sorting and arranging collection when necessary. Contribute to team meetings, prepare and distribute documents and papers as required.
Set up, manage and maintain filing systems, ensuring that information is appropriately and securely stored, filed and retrievable whilst adhering to information governance guidelines to protect personal information.
Collate and process data, responsible for the entry and storage of data compiled by others (electronic and hard copies) Use a variety of IT applications to promote the smooth running of the department and projectsTake and transcribe formal minutes of meetings.
Person Specification
Essential Experience
Essential
- Demonstrate experience in an administrative role
- Experience of transcribing and minute taking
- Experience of dealing with confidentiality, sensitive data, appropriate maintenance and storage of records
Essential Qualifications & Knowledge
Essential
- Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
- Educated to Vocational Level 3 in a relevant subject or able to demonstrate the equivalent level of knowledge, skills and experience
- Good knowledge of MS Office Suite
- Thorough understanding of office procedures
Essential Aptitude and abilities
Essential
- Ability to work on own initiative and manage own workload
- Good written and verbal communication skills
- Ability to work on own initiative and manage own workload
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
