Application Deadline: 13 July 2025
Band: Band 4
Salary: £26,530 to £29,114 a year pa/ pro rata for part time staff
Job summary
An opportunity has arisen to appoint for a Personnel Assistant/Administrator to support the Lead Nurse for Research and Development and Research Matron Team at Sheffield Teaching Hospitals NHS Foundation Trust.
The Lead Nurse has professional responsibility for Clinical Research Nurses employed in the Trust through the Research Matron Team.
The post holder will provide assistance to the Lead Nurse including diary management and provide a pivotal role in supporting the Lead Nurse to manage a busy work schedule.
The post holder will also provide administrative support to the Research Matron Team, as required. The post holder will be based in the NIHR Sheffield Clinical Research Facility (CRF) and develop close links with the Clinical Research and Innovation Office (CRIO).
Main duties of the job
To provide a comprehensive secretarial and administrative service to support and assist the Lead Nurse and Research Matron Team
To develop, maintain and review efficient and effective administrative systems to support the Lead Nurse
To act as a first point of contact for the Lead Nurse, and Research Matron team, dealing with, or referring as appropriate, internal and external enquiries in an efficient and professional manner, verbally and by email, prioritising as required
To participate in ad hoc projects as they arise, taking responsibility for specific areas as appropriate.
Education and Qualifications
Essential
- GCSEs (including English and Maths) at Grade 4/C or above or equivalent
- RSA stage 3 typing qualification or demonstrable experience
- NVQ Level 3 in Business Administration or demonstrable experience
Desirable
- A levels in any subject
- European Computer Driving Licence
Experience
Essential
- Significant recent experience and knowledge of full range of secretarial/administrative procedures
- Extensive experience of planning and scheduling of meeting cycles and of resolving scheduling conflicts.
- Significant relevant experience as an administrator working within a busy office environment, developing and improving systems, providing secretarial support to the Lead Nurse and CRF Team, dealing with people at all levels and contributing positively to the team.
- Experience of dealing with staff at all levels of an organisation, including at Board-level.
- Experience of supporting meetings, including issuing agendas and papers
- Experience of taking and transcribing minutes at Board level
- Experience of diary management
Desirable
- Experience of working within a research, NHS, university or other public sector environment
- Experience of internal and external communications
- Understanding of health service research and the legislative and regulatory arena.
- Knowledge of departments within in the Trust
Skills and Knowledge
Essential
- Be a pro-active team-player with the ability to work independently and without direct supervision. Ability to prioritise workload of others
- Possess excellent organisational skills and the ability to work accurately, particularly when dealing with conflicting deadlines
- Be able to monitor and plan in advance own workload and prioritise according to the Lead Nurses’ and Research Matrons teams needs across the Trust
- Possess good literacy and numeracy skills and the ability to understand, record, communicate and analyse verbal and written information.
- Possess strong IT skills that must include Microsoft Word, Excel, PowerPoint and Access.
Personal Qualities
Essential
- Deal professionally with departmental and external queries, referring on as appropriate.
- An understanding of the sensitivity surrounding confidential issues.
- Evidence of continued professional development
- Motivated
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
